Implementing software to increase efficiency and optimise business structures is not negotiable for modern businesses. Simple software to streamline business activities gives businesses a much-needed advantage in the digital era.
Here are 8 ways in which 1 tool, ProFile, can change your industrial relations to ensure your business runs on maximum efficiency:
- Employee Management
ProFile stores all your employee information on one platform that is always online and always accessible. Employees’ personal information, employee contracts, leave applications, disciplinary documentation, medical aid information and more is always stored in one place. No more filing cabinets and no more folders – ProFile manages all your information, always.
- Leave applications
Your employee submits a printed leave application to his/her manager. The manager gives verbal approval, or the employee never receive a signed copy of the leave application from their manager.
With ProFile, this can never happen. Upon submitting a leave request through ProFile by simply selecting the relevant employee and dates, the system automatically generates an email to the relevant manager containing approve/decline buttons with the details of the application. Managers simply select the applicable response and ProFile keeps an electronic trace of all applications. No more printed copies or filing records.
You can also easily check your operational requirements – ProFile has a built-in Leave Calendar, displaying all your employees’ leave with filters for different departments or offices.
- Disciplinary action
Issuing warnings and notices for all labour-related offences has never been easier. ProFile guides you in applying the South African labour legislation by providing you with preset fields – for each situation, simply select the applicable fields.
- An employee has a grievance with his colleague
An employee comes to you with a serious grievance against a colleague and insists that this be addressed. How do you go about recording his grievance? Do you have readily available documentation for this process? Simply open up ProFile and navigate to the “Grievances” tab.
ProFile provides you with all the fields that must be completed to capture a grievance such as the date of the grievance, an employee representative (if applicable), the employee’s job title, the name of the employee against whom the grievance is laid, the grievance’s details, etc. Once completed, you can simply save the generated document containing all the grievance’s details.
- Prepopulated documentation
ProFile’s aim is to lessen administrative burdens and eliminate errors. All documentation on the system comes prepopulated – from leave applications to misconduct documentation will be automatically populated with the employee’s personal details each time a document is generated. No more filling out forms and capturing information manually.
- Electronic records
Grievances, hearings, warnings, notices and any other misconduct-related documentation are electronically stored with ProFile, ensuring your documentation is secure and accessible at any time.
- Progressive disciplinary actions customised for each employee
ProFile was built to guide you intelligently in all business matters. Storing employee information, ProFile takes into account each employee’s misconduct history when conducting new disciplinary procedures and will guide you according to the specific employee’s record.
- Health & Safety in the workplace
Occupational Health and Safety documentation and information made easy – ProFile issues any related documentation required by legislation and even provides you with a PPE checklist and PPE-issuing documentation.